Proposal Specialist

Location:  Any Apex Office (Fargo, Bismarck, or Dickinson, ND or Detroit Lakes, St. Cloud, or Minnetonka, MN)

Apex Engineering Group has an opening for a Proposal Specialist in any of our office locations. The Proposal Specialist will work closely with the Marketing Manager and technical teams to produce and support proposals and marketing efforts. The position requires superior project and time management abilities, proposal development experience, outstanding writing/editing skills, and graphics capabilities. The individual will develop proposals that appeal to prospective clients and demonstrate the abilities of the organization and the proposed team members while meeting the submission deliverables and deadlines outlined in RFP/RFQ/LOI solicitations. This role includes managing all aspects of development, coordination, and execution of the proposal process from concept to delivery.

Qualifications / Skills Requirements:  

• Bachelor’s degree in graphic design, marketing, communications, or similar field. Equivalent experience accepted.
• 5+ years’ experience developing proposals required, preferably in an engineering, architectural, or professional services market is preferred.
• Self-starter who can work independently with minimal oversight, a proactive service attitude, and a willingness to take a "hands-on and can-do" approach.
• Proficient in using Microsoft Suite (Word, Excel, Outlook, PowerPoint) and Adobe Creative Cloud products (InDesign/Photoshop/Illustrator). 
• Strong writing, editing, and proofreading background with excellent verbal communication skills and an understanding of visual storytelling.
• Flexible working style and willingness to occasionally modify personal schedules to meet deadlines and client needs.
• Positive attitude and enjoys working in a creative and specialized marketing team.
• Ability to take direction while offering strong initiative and a curious mindset.
• Participate in educational opportunities for career growth.
• Achieve organizational goals, take on new tasks, and bring new ideas.
• Understand and follow the company employee handbook and mandated safety policies.
• Perform responsibilities in a conscientious, legal, and ethical manner.
• Willing to assist with other marketing activities.
• Some travel may be required for training purposes and to support industry conferences and trade shows.
• A valid driver’s license or the ability to obtain one.

• Manage multiple proposals simultaneously, ensuring each is organized and prioritized according to the submission dates and adheres to company branding and writing style guides to ensure professionalism and consistency in producing quality proposals and marketing materials.
• Work with several individuals or departments to conduct proposal kickoff meetings, manage task completion according to pre-determined deadlines, prepare document outlines and draft content, collaborate with internal subject matter experts to write customized non-technical sections of business proposals, prepare the proposal, identify areas requiring improvement or additional attention.
• Manage the review and proofreading process for quality assurance, using editing skills and attention to detail to find and eliminate errors while utilizing constructive feedback to improve proposal quality and identify changes that may improve the document's readability.
• Update and maintain a library of standard proposal boilerplates and content, including company background information, project examples, and employee resumes.
• Track proposal status, including the win/loss rate.
• Support preparation of presentations for interviews with graphics, power point support, and layout assistance.
• Other duties as assigned.

• Ability to operate a computer under normal ergonomic office conditions.
• Required to lift and move up to 10 pounds and occasionally lift and move up to 50 pounds.
• Must work scheduled and required hours.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements described here are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks and duties.

Benefits:

We're looking for experience, entrepreneurs and enthusiasm. Apex Engineering Group believes that every employee plays an important role in our company's success and that is why we strive to provide our employees with a benefits program that rewards them for their hard work and dedication they put forth everyday.

Apex Engineering Group is pleased to offer an extensive selection of benefits designed with our employee's health and financial wellbeing in mind. We review our benefits program each year to ensure our offerings provide the best combination of benefit coverage, network access and affordability. We offer Medical, Dental, Vision, 401(k), Life, Disability, Wellness, Health Savings Account, Flexible Spending Accounts, Employee Assistance Program, Paid Time Off and Holidays.

EOE/AA

Please email [email protected] with any questions.